Detailed Requirements and Due Dates The Committee requirements regarding the artwork for logos and advertisements, specifications
and delivery details for signage, arrangements for static display, delivery of satchel/ goody bags
inserts or other arrangements will be sent to you in a confirmation letter at a later date with
relevant due dates.
In the event that materials, information or artwork required by The Committee are not received by
the designated due date, their use for their intended purpose cannot be guaranteed. The value of
these entitlements will not be refunded if this is the case. Logos will be requested in PDF or Jpeg
at least high resolution 300dpi. Should an alternative format be received, The Committee cannot
be held responsible for the quality of the logos displayed in any of the promotional material.
The Committee reserves the right to change the venue and duration if exceptional circumstances
demand. In the event of a change of venue and/or duration, the agreement to participate will
remain in force as long as the sponsor/ exhibitor is informed at least one month before the
planned conference. The Committee will use reasonable endeavor to remedy the impact of
Liability / Insurance
In the event of industrial disruptions or natural disasters, The Committee cannot accept
responsibility for any financial or other losses incurred by the delegates. The Committee take no
responsibility for injury or damage to persons or property occurring during the AAC-AAIC 2018.
All insurance, including medical cover, or expenses incurred in the event of the
cancellation of the
AAC-AAIC 2018 is the individual delegate’s responsibility.
Attendees are encouraged to choose a travel insurance policy that includes loss of fees/ deposits
through cancellation of your participation in the AAC-AAIC 2018, or through the cancellation of
AAC-AAIC 2018 itself, loss of airfares for any reason, medical expenses, loss or damage to
personal property, additional expenses and repatriation should travel arrangements have to be
altered. The Committee will take no responsibility for any participant failing to insure. The sponsor
is responsible for all personal injury, damage to property or other losses, liabilities or claims
arising in connection with the sponsor’s participation at the AAC-AAIC 2018. The sponsor will
indemnify The Committee in respect of any losses, liabilities or claims in respect thereof. The
sponsor agrees to participate at its own risk and to take out adequate insurance in respect of all
such losses, liabilities and claims. The Committee will take all reasonable precautions, to ensure
the building is secure. To assist us, all persons attending AAC-AAIC 2018 must wear the official
name badge at all times